The University of Tokyo Graduate School of Frontier Sciences International Liaison Office

The University of Tokyo Graduate School of Frontier Sciences International Liaison Office
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The University of Tokyo
Graduate School of Frontier Sciences, The University of Tokyo

Extension of Stay

NOTICE 1: A new exception has been established for those who are applying for extensions (http://www.immi-moj.go.jp/english/newimmiact/koumoku7_english.html). If you have not completed all visa extension procedures within 2 months after your current visa’s expiration date, you will be classified as an illegal resident, and will be subject to deportation. Extension applications are accepted 3 months prior to the visa expiration date, so please apply early.

NOTICE 2: If you take a leave of absence from the university for more than 3 months, your visa status will expire irrelevant to your visa’s expiration date. If you stay in Japan while you take a leave of absence for more than 3 months, you should change your visa status otherwise, you will be classified as an illegal resident. When you return to the university, you should apply for the issuance of a certificate of eligibility before you enter Japan or change the status of residence (change to “College Student”)

You will need to complete the following 5 steps:

Step 1: Fill out the Application for Extension of Period of Stay (complete form 1-3 for applicant)
Step 2: Request the GSFS Student Affairs Team to fill out the Application for Extension of Period of Stay
(form 1-2 * For organization, must be completed by the GSFS Student Affairs Team)
Step 3: Apply for Extension of Period of Stay at the Immigration Services Agency of Japan or VISA Consulting Service
Step 4: Receive your documents at the immigration office
Step 5: Submit a copy of your residence card to the GSFS Student Affairs Team.

Step 1:

Download the Application for Extension of Period of Stay.
Fill out the form 1-3 for Updated of Status of Residence.
Applications are accepted 3 months before the expiry date of your visa.

Step 2:

The Application for Extension of Period of Stay (form 1-2 *For organization) is completed by the GSFS Student Affairs Team. You must submit the following three documents to the GSFS Student Affairs Team:

1) The completed application form 1-3 (For applicant)
2) A copy of your passport
3) A copy of your residence card (both sides)

You will receive the application form (For organization) a few days after submitting your application. Since incomplete application documents cannot be accepted, please inquire with the VISA Consulting Services regarding your application documents or supporting documents showing your sources of income. The consultation is free of charge. Application by proxy is charged a fee. Visa Consulting Services provide consultation via e-mail and telephone and can be accessed outside the office hours of Kashiwa campus.

Legal Professional Corporation IMS (Visa Consulting Services)
e-mail:  todai-visa-support@attorney-office.com
phone:03-5402-6191

Please visit the following URLs regarding the date and place of consultations on the Kashiwa campus.
https://www.u-tokyo.ac.jp/adm/inbound/en/life-visa-vc.html

Step 3:

You may apply at the Immigration Services Agency of Japan by yourself or through the VISA Consulting Service at Kashiwa Campus. Required documents for either method are the same and are as follows:

1) Completed application form 1 – 3 (For applicant)
2) Completed application form 1, 2 (For organization)
3) Certificate of enrollment
4) Transcript (or certificate of research activities for a research student)
*In case your grades are not evaluated yet, contact the GSFS Student Affairs Team. They will issue a certificate of course registration.
5) Passport
6) Residence card
7) A supporting document showing sources of your income (e.g., a scholarship award certificate, a bankstatement of balance, etc.)
8) A photo (40mm x 30mm)
9) Application fee 4000yen (as of May 2020)  please see here

It will take approximately two weeks to three months for the Immigration Services Agency of Japan to process your papers. Be aware that additional documents may be requested.

Step 4:

When your documents are ready for pick-up, the Immigration Services Agency of Japan will send you a notification letter via postal mail. After being notified by the Immigration Services Agency of Japan, bring your passport and notification letter to the Immigration Services Agency of Japan to collect your documents.

Step 5:

Hand in a copy (both sides) of your residence card to the GSFS Student Affairs Team.

References
(Immigration Services Agency of Japan)
http://www.immi-moj.go.jp/english/tetuduki/kanri/shyorui/03.html
(VISA Consulting Service)
https://attorney-office.com/

 

*Non Japanese residents are allowed to stay in Japan for 2 months from the last day of the period of stay on their visa once their applications are accepted, regardless of the date the applications are made as long as the application procedures are completed before the expiration date.

If you have completed the application procedure before the expiration date of your period of stay, it is legal to stay in Japan with the same status of residence for two more months after the original expiration date of whichever is the shorter period .

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International Liaison Office
Graduate School of Frontier Sciences

Room 120, Environmental Studies Building
5-1-5 Kashiwanoha, Kashiwa, Chiba, Japan
277-8563
Phone: 04-7136-4561 (From overseas: +81 4 7136 4561)
Fax: 04-7136-4560 (From overseas: +81 4 7136 4560)
Inquiries:

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