The University of Tokyo Graduate School of Frontier Sciences International Liaison Office
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Exchange Programs
Procedures
1) Procedure
| 1. | Choose a university you want to study at among the list of partner institutions. | |
| 2. | Prepare application materials in accordance with the designated schedule of each university. Application materials must be submitted to the International Liaison Office by one month prior to the application due date which is shown on each university’s website. | |
| 3. | Try to obtain a higher TOEFL score. |
2) Application materials
All materials must be prepared in English.
| 1. | Application forms (designated by each university) | |
| 2. | Transcripts of academic record certifying the grades of undergraduate course and master’s coursework | |
| 3. | Certificate of graduation (bachelor course) | |
| 4. | Certificate of Registration (current course at GSFS) | |
| 5. | Research plan (within three pages, A4 ) | |
| 6. | TOEFL score sheet ( over iBT 79 is preferred) | |
| 7. | Recommendation letter from your supervising professor | |
| 8. | Others if any |
3) Scholarships
There are scholarships for you study abroad, what you apply either through UTokyo or directly to any private foundation. You can check the general scholarship information in the website below.
https://www.u-tokyo.ac.jp/adm/go-global/ja/index.html (Japanese only)
You may apply through UTokyo.
Go Global Scholarships (short/ S-short study)
Keidanren Ishizaka Memorial Foundation
KDDI foundation
The details on Frontier-Net.
https://www.k.u-tokyo.ac.jp/cgi-bin/cbag/ag.cgi
4）Study Abroad Insurance
GSFS students who are going to study abroad by any exchange program organized by UTokyo or GSFS for up to one year must buy the following overseas travel insurance.
| 1. | Insurance category | Liability Insurance (“Gakkensai”)/Study Abroad Insurance | |
| 2. | Eligibility | GSFS students who are covered by “Gakkensai” | |
| 3. | Coverage | Death or physical disability benefits: | up to 3 million yen |
| Physical impediment benefits: | up to 3 million yen | ||
| Medical cost and rescue expenses: | unlimited | ||
| Sickness death: | up to 3 million yen | ||
| Personal belonging damage: | up to 100 thousand yen | ||
| Liability: | up to 100 million yen | ||
| Lost baggage: | up to 100 thousand yen | ||
| Flight delay: | up to 20 thousand yen | ||
| 4. | Procedures | ・ | Download the form, fill it in and submit it via e-mail to the Student Affairs Section 40 days prior to your departure date. The designated form can be downloaded here. |
| ・ | An invoice will be sent to your residential address from the Agent. You make a payment according to the invoice at Yucho Bank. | ||
| ・ | Once the payment is confirmed, an insurance policy card will be sent to your residential address from the Agent. Share the card copy with your family. Bring the card with you when you go abroad. | ||
| 5. | Brochure | The insurance details are here. | |
| Coverage and premium up to 31 days here | |||
| Coverage and premium more than 31 days here | |||
| 6. | Changes | ・ | The Agent may contact you by phone or e-mail. Pay attention. |
| ・ | If your returning date is changed after you leave Japan, contact the Agent directly and complete the procedures to extend your insurance period. | ||
| ・ | If your study abroad is not relevant to UTokyo agreement or memorandum, you can not apply this insurance. | ||
5）Support Service
OSSMA (Overseas Student Safety Management Assistance) is a service that provides appropriate personal support 24/7, 365 days a year in Japanese, English or Chinese for any problems that may occur while abroad. OSSMA support includes dealing with problems due to flight delays, contacting necessary organizations in the event of theft or loss of passports, make reservations for doctors or overseas medical facilities and medical telephone interpreter. Note that this is not an insurance service.
Details and applications can be completed in the website below.
https://www.u-tokyo.ac.jp/en/current-students/ossma.html
6) Before to study abroad
Students are required to submit to the Student Affairs Section a Request for Approval to Study Abroad or leave of absence.
Please see here: http://www.k.u-tokyo.ac.jp/e/syllabus/voyage.html
7) Report
After you finish study abroad, you need to submit a freestyle report to International Liaison Office within one month after you come back. You can include your experience before, during, after study abroad and life in abroad ( students accommodation, introduction for a city, language, preparation for job hunting and theses).
