The University of Tokyo Graduate School of Frontier Sciences International Liaison Office

Graduate School of Frontier Sciences, The University of Tokyo
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The University of Tokyo
Graduate School of Frontier Sciences, The University of Tokyo

How to apply

Step 1:      Choose Program A or B

Step 2:      Choose a professor/laboratory to work in from the host laboratory list

Step 3:      Apply through the UTSIP online application system

 

1. Program period

UTSIP 2018 will offer two different program schedules. UTSIP participants can join either program A or B.

●   Program A       June 4 (Mon) to July 13 (Fri), 2018

●   Program B       June 25 (Mon) to August 3 (Fri), 2018

 

2. List of host laboratories

Both programs have a different list of host laboratories. Click the program of your choice to see the list.

List of laboratories participating in Program A — June 4 (Mon) to July 13 (Fri), 2018

List of laboratories participating in Program B — June 25 (Mon) to August 3 (Fri), 2018

 

3. How to apply

1) Fill in online application form, “Application” page.
http://www.ilo.k.u-tokyo.ac.jp/utsip-apply/ilo/application/form
2) Applicants will receive an e-mail to verify your e-mail address. Follow the instruction in the e-mail.
Non-receipt of an e-mail from us within six (6) hours after you submit the “Application” page, it means your e-mail address is not effective. You must reapply online. (Auto-reply e-mail is sometimes considered as an unsolicited e-mail, so be sure to check your spam folder.)
3) Once we verify your e-mail address, we will e-mail you a username, password, and the URL. You should then access this URL, and upload the required application materials by 5 pm (Japan time) Thursday, January 4, 2018.
Our server will become busier as the deadline approaches, so apply early.
Attention!! Your application will not be considered completed until you have successfully uploaded the necessary application materials using your issued username and password.

 

4. Application materials

Please prepare the application materials described below well in advance; upload in PDF or JPEG format.

If you have questions, first please see our FAQ to find the answers.

 

Cover letter

Answer the following two questions within 500 to 700 words in total:
1. Why did you choose the laboratory that you did, and what do you hope to acquire from the UTSIP experience? Be specific.
2. Describe how qualified you believe you are to conduct for a research project in the laboratory you have chosen. Explain how you believe your experience and skills will enable you to successfully carry out a project.

 

◆ Curriculum vitae

Form free (paper size A4, 2-3 pages).
If you have participated in projects, please describe these experiences in detail. If you have participated in a research project related to the project you would like to conduct in UTSIP, please include this.

 

 Copy of your transcript

The transcript should cover all the courses of your undergraduate level study up to the most recent completed academic period of study, and must be written in English or Japanese.

 

Recommendation letter

A recommendation letter should be written by someone who knows your current study well. For example a professor at your current university, a supervisor at your previous research internship.
Download the form of Recommendation letter from【here】. We also accept a free format recommendation letter.
Your supervisor or professor can send a recommendation letter directly to us via e-mail (to: ilo@edu.k.u-tokyo.ac.jp) . The e-mail title must be ‘UTSIP 2018 Recommen letter for NAME OF APPLICANT’. In such cases, applicants are not informed of the content of the letter.

 

Certificate of Registration

This certificate verifies that you are actually a registered student at your university. There is no specific format for this. Your name, name of your university and faculty, year and month of entry will be checked.

Certificate of English proficiency

TOEFL (iBT, PBT), IELTS, or TOEIC score sheet. The most recent score report should be submitted.
The following applicants are exempted from submitting a TOEFL or IELTS score report:
1. Applicants who are nationals of Australia, Canada, New Zealand, the United Kingdom, or the United States.
2. Applicants who are students at a university in Australia, Canada, New Zealand, the United Kingdom, or the United States.
3. Applicants who are a student at a university where English is the official language.
In case (3), applicants should upload an official document issued by the university attesting to the language of education being English at the time of application.

 

Copy of your passport

Page with your picture (if you have one).

If you do not have a passport, submit an alternative ID with your name, photo and date of birth.
Successful applicants who have not submitted a passport at the time of application must submit the page by mid April, 2018.

Picture in digital data

Upper body, plain single-color background, taken within the last three months

 

5. Application deadline

January 4 (Thursday), 2018 by 17:00 Japan time

After the due date, the online application website will become unaccessible. Until the due date, applicants can access the website anytime and change your application materials if necessary.

AttentionOur server will become busier as the deadline approaches, so apply early!

 

6. Results

Successful participants will be decided through a comprehensive assessment of all submitted application materials. All participants will receive e-mail notification of the result of assessment as well as the result of participation fee waiver sometime between February 5 and 7, 2018.

Successful candidates must confirm their firm participation by replying with within seven (7) days after being sent a result notification. If no reply is received within seven days for whatever reason, then we will interpret the lack of a response as declining the UTSIP scholarship and participation in the program and will start contacting the waiting list selected candidates.

 

 

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International Liaison Office
Graduate School of Frontier Sciences

Room 120, Environmental Studies Building
5-1-5 Kashiwanoha, Kashiwa, Chiba, Japan
277-8563
Phone: 04-7136-4561 (From overseas: +81 4 7136 4561)
Fax: 04-7136-4560 (From overseas: +81 4 7136 4560)
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