The University of Tokyo Graduate School of Frontier Sciences International Liaison Office

The University of Tokyo Graduate School of Frontier Sciences International Liaison Office
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The University of Tokyo
Graduate School of Frontier Sciences, The University of Tokyo

How to apply

Step 1: Choose a professor/laboratory to work in from the host laboratory list

Step 2: Apply through the UTSIP online application system  

 

1. List of host laboratories

Please refer to List of host laboratories. You can apply for up to 3 laboratories.
If you would like to download the list as PDF file, please download it from here.

 

2. How to apply

1) Fill in online application form, “Application” page.
https://www.ilo.k.u-tokyo.ac.jp/utsip-apply/ilo/application/form
(accessible after December 10)
2) Applicants will receive an e-mail to verify your e-mail address. Follow the instruction in the e-mail.
Non-receipt of an e-mail from us within six (6) hours after you submit the “Application” page, it may mean your e-mail address was invalid. You must reapply online. (Auto-reply e-mail is sometimes considered as unsolicited e-mail, so be sure to check your spam folder.)
3) Once we verify your e-mail address, we will e-mail you a username, password, and the URL.
You should then access this URL, and upload the required application materials by 5 pm (Japan time) Monday, February 1, 2021.
Our server will become busier as the deadline approaches, so apply early.
Attention!!
Your application will not be considered completed until you have successfully uploaded the necessary application materials using your issued username and password.
 

3. Required application materials

Please prepare the application materials described below well in advance; upload in PDF or JPEG format.

 

 Cover letter

Answer the following two questions within 500 to 800 words in total:
Q1. Why did you choose the laboratory that you did, and what do you hope to acquire from the UTSIP experience? Be specific.
Q2. Describe how qualified you believe you are to conduct the research project in the laboratory you have chosen. Explain how you believe your experience and skills will enable you to successfully carry out the project.
Prepare separate cover letter for each laboratory that you are applying for. You are allowed to apply up to 3 laboratories. Prepare a separate file for each laboratory of your choice and name each file with the name of the lab or professor to which you are applying to.

 

◆ Curriculum vitae

Free format (paper size A4, 2-3 pages).
If you have participated in projects before, please describe these experiences in detail. If you have participated in a research project related to the project you would like to conduct in UTSIP, please include this.

 

 Copy of your transcript

The transcript should cover all the courses of your undergraduate level study up to the most recent completed academic period of study, and must be written in English or Japanese.

 

◆ Recommendation letter

Your recommendation letter should be written by someone who can assess your current academic abilities well. For example a professor at your current university, a supervisor at your previous research internship.
Download the form of Recommendation letter from【here (MSWord/PDF】. We also accept other free format recommendation letter.
Your supervisor or professor can send the recommendation letter directly to us via e-mail.

・To: ilo.secretariat[at]edu.k.u-tokyo.ac.jp (change [at] to @)
・E-mail title: UTSIP 2021 Recommend letter for NAME OF APPLICANT.

In such cases, applicants are not informed of the content of the letter.

 

 Certificate of Registration

This certificate validates your status as a registered student at your university. There is no specific format for this. Verification will be taken of your name, name of your university and faculty, year and month of enrollment.

◆ Certificate of English proficiency

TOEFL (iBT, PBT), IELTS, or TOEIC score sheet. The most recent score report should be submitted.
The following applicants are exempted from submitting a TOEFL or IELTS score report:
1. Applicants who are nationals of Australia, Canada, New Zealand, the United Kingdom, or the United States.
2. Applicants who are students at a university in Australia, Canada, New Zealand, the United Kingdom, or the United States.
3. Applicants who are students at universities where English is the official language.
In case (3), applicants should upload an official document issued by the university attesting that English is the medium of instruction at the university.

 

◆ Copy of your passport

Page with your picture (if you have one). If you do not have a passport, submit an alternative ID with your name, photo and date of birth.
Successful applicants who have not submitted a passport at the time of application must submit the abovementioned  page by late April, 2021.

◆ Picture in digital data

Upper body, plain single-color background, taken within the last three months

 

4. Application deadline

February 1 (Monday), 2021 by 17:00 Japan time

After the due date, the online application website will become inaccessible. Until the due date, applicants can access the website anytime and change your application materials if necessary.

Attention: Our server will become busier as the deadline approaches, so apply early!

 

5. Results

Successful participants are selected through a comprehensive assessment of all the submitted application materials. All participants will receive e-mail notification of the result of the assessment as well as the result of the participation fee waiver sometime between March 1 and March 4, 2021.

Successful candidates must confirm their definite participation by replying within seven (7) days after being sent the result notification. If no reply is received within seven days for whatever reason, we will interpret the lack of response as a relinquishment of the UTSIP scholarship and participation in the program and will proceed to contact the next contenders.

Successful applicants of the cancelled UTSIP 2020 who are still eligible and meet all the criteria to apply for UTSIP 2021 will be given priority consideration.
Priority selection will be made after confirmation with the laboratories.

*** Information updated on Feb 3rd ***

Japan’s partial state of emergency, which came into effect on January 7th, throughout 10 prefectures in Japan, including Tokyo and Chiba, was initially scheduled to be lifted on February 7th. However, on February 2nd, it was announced that the current state of emergency will be extended until March 7th.

The University of Tokyo had also raised its Activity Restrictions Index to level 1 in accordance to the state of emergency that came into effect on January 7th. As of today, it remains at level 1. For this reason, the decision whether to go ahead with the UTSIP Kashiwa 2021 will be made on March 15th instead of the original date of March 1st .

The organizers will decide whether to proceed with the program after assessing the situation on the lifting of the state of emergency in early March. The notification of the application results will be send out by email on April 1st or 2nd.

We deeply apologize for the inconvenience caused by a whole month’s delay in the notification of the results. We will try our best to forge ahead with the commencement of the UTSIP Kashiwa 2021 despite the current bleak situation and sincerely appreciate your understanding.

********************

6. Possibility of cancellation

UTSIP 2021 may be cancelled if the global COVID-19 pandemic should worsen.
The criteria for cancellation are as follows.

1. The University of Tokyo’s activity restrictions index level for preventing the spread of the corona virus is at level 1 or higher as of March 1 15th*, 2021.

Click here for current UTokyo Activity Restrictions Index Level.

2. The activity restriction index level is raised to level 1 or higher after March 1 15th*, 2021
3. Once the decision to cancel the program has been made, there will not be a reconsideration. It will not be conducted online.
(* updated on Feb 3rd)

Participants will stay in Japan throughout the program under the “short-term stay” visa status. Please understand that participants from countries that are subject to entry restrictions or activity restrictions after entry, as of April 1, will be asked to withdraw from participating in the UTSIP program.

 

 

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International Liaison Office
Graduate School of Frontier Sciences

Room 120, Environmental Studies Building
5-1-5 Kashiwanoha, Kashiwa, Chiba, Japan
277-8563
Phone: 04-7136-4561 (From overseas: +81 4 7136 4561)
Fax: 04-7136-4560 (From overseas: +81 4 7136 4560)
Inquiries:

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