The University of Tokyo Graduate School of Frontier Sciences International Liaison Office

The University of Tokyo Graduate School of Frontier Sciences International Liaison Office
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The University of Tokyo
Graduate School of Frontier Sciences, The University of Tokyo

Upon Graduation

Procedures for Returning

1. Official Procedure

◆At the Municipal Office
Return your national health insurance card. If you forget to carry out these necessary procedures at the municipal office, they will keep billing you and send important documents on the health insurance.

◆Procedures for withdrawing from the national pension plan
Undertake procedures at the municipal office or social insurance office.

◆Notification of the accepting organization
Those who received landing permission, extension of period of stay, or other permissions relating to your stay as a mid- or long term resident in Japan after July 9, 2012 should submit the designated form to the Immigration Bureau. Please refer to the following website.
http://www.immi-moj.go.jp/english/tetuduki/kanri/shyorui/18.html

◆At the port of exit when leaving Japan
Return your Residence Card or Alien Registration Card and inform the immigration officer that you are leaving Japan. The officer will stamp on your passport. If you do not do this, you would be recorded as an illegal resident in Japan.

 

2. Procedures at the University

Please return cards such as student cards to the appropriate office and library. Those who have enrolled in the MEXT Mutual Society of Health Insurance, the Student Mutual Benefit, or Co-op, possess credit cards (Tuo card) should undertake the proper cancellation procedures. Share capital will be returned in full if Co-op cancellation procedures are undertaken.

 

3. Off-Campus Procedures

◆Post Office
Please inform the local post office of your move. Postal mails will be forwarded to the new address for a fixed period of time if the address is in Japan, however postal mails cannot be forwarded if the address is not in Japan. Please consult the affiliated office and provide the post office with a domestic contact address if there is a possibility that important documents such as invoices will arrive after you leave Japan.

◆Bank

Although most Japanese banks do not charge account maintenance fees, but it is under considerations and banks may start charging account maintenance fees. Be sure to close your bank account before returning to your country. Unfortunately, there are many fraud cases in Japan. It has been reported that many of the bank accounts used in these fraud cases were made by international students during their stay in Japan and sold when they returned to their country. Close your bank accounts before leaving Japan and never sell your accounts to anyone. Selling your bank account is a crime in Japan.

◆Housing
Give the owner and real estate agent two months notice of your intention to move out once the date of your move has been decided. Note that, depending on the state of the rooms at the time of moving out, the full amount of the deposit may not be reimbursed. Those enrolled in “Comprehensive Renter’s Insurance for Foreign Students Studying in Japan” should undertake withdrawal procedures at the International Students and Researchers Support Group (Hongo Campus).

◆Utilities
Inform the utility companies and terminate contracts once the date of your move has been decided. It is possible to have someone come and read the utility meters on the day of your departure and to settle outstanding bills on the spot. Those leaving Japan must settle their bills on the day they move out of their accommodation.

◆Telephone (Cell phone)
You’ll need to bring your cell phone directly to the shop of your carrier to cancel your phone service. Some companies allow you to choose a date in advance to cancel your service, but others only offer cancellation on the day you visit the shop. Currently due to the Covid-19 pandemic measures, all services at the shops are by appointments only. You need to make an appointment in advance, so don’t forget to make an appointment as soon as your departure date is fixed. Make sure you pay all your phone bills before you leave Japan. Cell phone companies contract law offices to collect overdue phone bills and you will be contacted by their lawyers. Unpaid phone bills will affect your credit score.

4. Alumni Association

The following alumni associations have been set up by international students who graduated from the University of Tokyo. We thoroughly recommend you contact their offices and sign up. The associations provide information relating to the university and run various exchanges and activities.

> Todai Beijing Friendship Association (China) office@beijing.u-tokyo.ac.jp
> Shanghai Icho-kai (China) yasunaga@mediamnbu.com
> University of Tokyo Alumni Association (Thailand) supong.c@becl.co.th
> Southern California Todai-Kai (alumni association centered on Los Angeles, USA) http://www.nanka-todaikai.com
> NY Icho-kai (alumni association centered on New York, USA) Jimukyoku@ny-ichokai.org

Contact:
University of Tokyo Alumni Akamon Gakuyukai
Tel:03-5841-1216
e-mail: gakuyukai adm.u-tokyo.ac.jp
http://www.u-tokyo.ac.jp/en/alumni/alumni.html

 

Please refer to the Handbook of Kashiwa Campus Life 2020 (p.133~138)

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International Liaison Office
Graduate School of Frontier Sciences

Room 120, Environmental Studies Building
5-1-5 Kashiwanoha, Kashiwa, Chiba, Japan
277-8563
Phone: 04-7136-4561 (From overseas: +81 4 7136 4561)
Fax: 04-7136-4560 (From overseas: +81 4 7136 4560)
Inquiries:

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